Dance CoLab Privacy Policy

Effective Date: June 26, 2026
Version: Privacy Policy 2026 v1
Applies To: Dance CoLab website use, event registration, ticket purchases, waiver forms, email communications, attendee records, member accounts, and related services.

This Privacy Policy explains how The Dance CoLab LLC, doing business as Dance CoLab, collects, uses, stores, and shares information.

By using the Dance CoLab website, creating an account, purchasing a ticket, registering for an event, submitting a waiver, joining our email list, or attending a Dance CoLab activity, you acknowledge this Privacy Policy.

This Privacy Policy should be read together with our Waiver & Release of Liability, Terms & Conditions, Code of Conduct, and Refund & Cancellation Policy.

Dance CoLab collects information needed to operate dance events, sell tickets, manage check-in, confirm waivers, communicate with attendees, improve the website, and maintain safety and administrative records.

We may collect information such as your name, email address, phone number, ticket information, waiver status, policy agreement history, payment status, account information, website activity, and communication preferences.

We do not sell personal information for money.

This summary is provided for convenience. The full Privacy Policy below controls.

Dance CoLab may collect information directly from you, automatically through the website, or through third-party tools we use to operate the business.

We may collect:

• First and last name
• Email address
• Phone number
• Account username or login information
• Event registration details
• Ticket and attendee information
• Waiver form submissions
• Typed electronic signature
• Guardian name and contact information for minor participants
• Policy acknowledgments
• Form submissions
• Customer support messages
• Email subscription preferences
• Purchase and order information
• Any other information you choose to provide

We may collect or store:

• Events attended
• Ticket type
• Check-in status
• Waiver status
• Policy version accepted
• Order number
• Attendee ID
• Event ID
• Dancer profile information
• Notes needed for event administration, safety, or support

Payments may be processed by third-party payment providers.

Dance CoLab does not intend to store full credit card numbers on its own website. Payment processors may collect and process payment details according to their own terms and privacy policies.

We may store order status, payment status, transaction reference information, refund status, and purchase history.

When you visit the website, we may automatically collect:

• IP address
• Browser type
• Device type
• Pages visited
• Referring website or link
• Approximate location based on IP address
• Time and date of visit
• Cookie or analytics information
• Error logs or security logs

This information helps us operate the site, improve performance, understand traffic, protect against abuse, and measure marketing effectiveness.

Dance CoLab may use information to:

• Process ticket purchases
• Register attendees for events
• Confirm waiver and policy completion
• Release or validate QR check-in access
• Manage event check-in
• Communicate event updates
• Send transactional emails
• Send waiver reminders
• Provide customer support
• Maintain attendee records
• Manage user accounts
• Improve website performance
• Measure marketing and event discovery
• Prevent fraud, spam, misuse, or security issues
• Enforce our Terms & Conditions and Code of Conduct
• Maintain safety and administrative records
• Comply with legal, tax, accounting, or operational obligations

The FTC recommends businesses understand what personal information they collect, keep only what they need, protect what they keep, properly dispose of what they no longer need, and plan for security incidents. This policy is written to match those practical principles.

Dance CoLab may retain waiver and policy agreement records for legal, safety, insurance, administrative, and event-management purposes.

These records may include:

• Participant name
• Participant email
• Phone number
• Guardian information, if applicable
• Typed electronic signature
• Date and time submitted
• IP address
• Order ID
• Attendee ID
• Event ID
• Ticket ID
• Dancer profile ID
• Waiver version
• Terms version
• Privacy Policy version
• Code of Conduct version
• Refund Policy version
• Policy bundle version

These records help Dance CoLab confirm which documents were accepted and whether an attendee’s waiver is current.

Dance CoLab may send transactional, operational, or marketing communications.

Transactional and operational messages may include:

• Ticket confirmations
• Event updates
• Waiver reminders
• QR/check-in information
• Schedule changes
• Account notices
• Safety notices
• Customer support replies

Marketing messages may include:

• Upcoming events
• Dance CoLab news
• Promotions
• Community updates

You may unsubscribe from marketing emails using the unsubscribe link in the email. Even if you unsubscribe from marketing emails, Dance CoLab may still send transactional or operational messages related to registrations, purchases, waivers, accounts, event changes, or safety.

Dance CoLab may use cookies, pixels, analytics tools, or similar technologies to operate the website and understand how people find and use it.

These tools may help us measure:

• Website visits
• Page views
• Event page traffic
• Ticket purchase activity
• Link clicks
• Advertising performance
• Referral sources
• UTM campaign information
• General audience trends

Dance CoLab may use tools such as website analytics, social media pixels, email tracking, or advertising measurement tools. These tools may collect information through cookies, browser identifiers, IP addresses, or similar technologies.

You can control cookies through your browser settings. Some website features may not work correctly if cookies are disabled.

Dance CoLab may use third-party services to operate the website, process payments, send emails, manage events, protect the site, measure analytics, or communicate with attendees.

These may include services for:

• Website hosting
• WordPress plugins
• Ticketing and checkout
• Payment processing
• Email delivery
• Customer relationship management
• Forms and waivers
• Spam protection
• Analytics
• Social media platforms
• Event promotion platforms
• Calendar tools
• Security tools

Third-party services may collect, process, or store information according to their own privacy policies and terms.

Dance CoLab is not responsible for every action, policy, outage, or security practice of third-party providers, except as required by law.

Dance CoLab may share information when needed to operate the business or provide services.

We may share information with:

• Payment processors
• Website hosting providers
• Email service providers
• CRM and form tools
• Ticketing or event-management tools
• Analytics providers
• Security or spam-prevention services
• Contractors, instructors, staff, or volunteers who need information for event administration
• Professional advisors, such as legal, tax, accounting, or insurance providers
• Government, legal, or regulatory parties when required by law
• Another entity in connection with a business transfer, merger, sale, or restructuring

We do not sell personal information for money.

Dance CoLab events may allow minor participants when appropriate and when a parent or legal guardian completes required registration, waiver, and policy forms.

Dance CoLab’s website is not intended to be directed primarily toward children under 13.

If we learn that we have collected personal information online from a child under 13 without appropriate parent or guardian involvement, we may delete the information or request parent/guardian consent.

Dance CoLab does not intentionally request sensitive personal information unless it is reasonably needed for a specific purpose.

Please do not submit sensitive information unless specifically requested.

Sensitive information may include health diagnoses, government identification numbers, financial account numbers, biometric data, precise location data, or other highly sensitive personal information.

Dance CoLab waiver forms may ask whether a participant is an adult or minor, and may collect guardian information for minor participants.

Dance CoLab keeps information for as long as reasonably needed for the purposes described in this Privacy Policy.

Retention periods may vary based on the type of information.

Examples:

• Ticket and order records may be kept for business, tax, accounting, support, and historical purposes.
• Waiver and policy agreement records may be kept for legal, safety, insurance, and administrative purposes.
• Email marketing records may be kept until you unsubscribe or request deletion, subject to operational needs.
• Website analytics may be kept according to the settings of the analytics provider.
• Security logs may be kept for a limited time unless needed to investigate abuse or security issues.

Dance CoLab may retain certain information when required or allowed by law, needed for legitimate business purposes, or needed to resolve disputes, enforce policies, or protect safety.

Dance CoLab uses reasonable administrative, technical, and organizational measures to protect personal information.

However, no website, payment system, email system, or online service can guarantee perfect security.

You are responsible for keeping your account login information secure and for notifying Dance CoLab if you believe your account or information has been misused.

Depending on your location, the type of information involved, and applicable law, you may be able to request that Dance CoLab:

• Confirm whether we have information about you
• Provide a copy of certain information
• Correct inaccurate information
• Delete certain information
• Stop sending marketing emails
• Limit certain uses of information
• Answer questions about how your information is used

Some requests may be limited by legal, safety, accounting, tax, event administration, fraud-prevention, or recordkeeping needs.

To make a privacy request, contact Dance CoLab using the contact information below.

Some state privacy laws give residents specific rights regarding their personal information.

Dance CoLab may not be required to comply with every state privacy law unless the law applies to Dance CoLab based on size, data volume, revenue source, or other legal thresholds.

Even when a specific law does not apply, Dance CoLab may still choose to respond to reasonable privacy requests when practical.

Dance CoLab does not sell personal information for money.

Dance CoLab may use analytics, advertising, or social media tools to measure website performance or promote events. Depending on the tool and applicable law, some uses of cookies, pixels, or advertising identifiers may be considered targeted advertising, sharing, or similar activity.

The Dance CoLab website may link to third-party websites, platforms, venues, social media pages, payment processors, event calendars, or other external services.

Dance CoLab is not responsible for the privacy practices, security, content, or policies of external websites.

Dance CoLab may update this Privacy Policy from time to time.

When we update the policy, we may change the effective date, version number, or policy page.

For waiver and policy agreement records, Dance CoLab may retain the version accepted at the time of submission.

Questions or privacy requests may be sent to:

Dance CoLab
Email: [email protected]
Website: thedancecolab.com
Legal Entity: The Dance CoLab LLC, doing business as Dance CoLab

Document Version: privacy_policy_2026_v1
Effective Date: June 26, 2026
Last Updated: June 26, 2026
Current Policy Bundle: policy_bundle_2026_v1

Waiver & Release of Liability: waiver_2026_v1
Terms & Conditions: terms_2026_v1
Code of Conduct: code_of_conduct_2026_v1
Refund & Cancellation Policy: refund_policy_2026_v1